1. Choose a trusted local partner
Have a representative or local associate is essential. This partner plays a key role: he or she understands the cultural and economic dynamics of the country while respecting Western standards. They will be your your eyes and ears on the spotto facilitate communication, negotiation and monitoring of commitments.
2. Carry out upstream audits
Before any collaboration, carry out plant audits by qualified experts. These inspections verify compliance with quality standards, production capacity and working conditions. It is important that these audits are carried out in the presence of your local representative or team.
3. Clarify processes from the outset
Establish a sourcing memorandum and a first draft contract detailing the stages of the project is essential. This structures the commercial relationship and avoids misunderstandings from the outset.
4. Evaluate samples accurately
The samples are your first indication of the supplier's quality. Take the time to test, compare and validate them. A series of tests is often necessary to ensure that the product meets your technical and aesthetic requirements.
5. Ensure constant quality monitoring
Production must be monitored at every stage. This can be done either by your direct presence, or by means of a local partner in quality control. This supervision guarantees compliant production and avoids last-minute deviations.
6. Anticipate logistical and contractual risks
In any international project, the logistical contingencies or administrative tasks are frequent. It is essential to provide plans B in the event of delays or blockages, particularly with regard to transport or customs regulations.
7. Organise pre-shipment inspections
Before the goods are dispatched, make sure you have a final inspection to ensure that everything conforms to the specifications. This stage helps to identify any defects and avoid disputes after acceptance.
8. Control your logistics
Coordinate effectively with your transporters. Make sure that deadlines, documents and itineraries are well defined to ensure a smooth and efficient operation. smooth, punctual delivery.
9. Prepare your export documents
Anticipate the creation and validation of all export documents (invoices, certificates, customs documents, etc.). Proactive management avoids border blockages and delivery delays.
10. Analyse the supplier's track record
Finally, study thebusiness history the supplier: longevity, previous customers, reputation in the market. A supplier with a good track record is more likely to be stable and professional over the long term.
Choose peace of mind and efficiency with GPS Monaco Group,
Pre-selecting a supplier abroad is a key stage in successful international sourcing. By applying these best practices, you'll increase your chances of building a solid business relationship. a solid, transparent and lasting partnership.
GPS Monaco Group offers you more than 27 years of expertise in international sourcing, with teams on the ground, reliable audits and support tailored to each project.
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